Complete event management
The ICLO organizational secretariat coordinates the operational aspects of courses and scientific events, from the preparatory phase to on-site execution.
The internal team supports participants, speakers, companies, and faculty, integrating logistics, documentation, technical support, and in-room activity management.
Fundamentals
Registrations and participants
We receive every request and build the attendance register.
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Registration management
Collection of registrations, participation confirmations, pre-course communications, and informational support.
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Speaker coordination
Contact with professors and faculty regarding the program, schedules, materials, travel, and operational needs.
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CME procedures
Management of documentation for accredited courses, data collection and support for required procedures.
Operations
Planning and logistics
Every course requires a strategy. We build it in detail.
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Operational planning
Definition of spaces, schedules, room configuration, and technical requirements of the course.
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Transfers and overnight stays
Organization of travel, hotels, dinners, and services related to the participants' stay.
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Catering and hospitality
Coordination of reception services, coffee breaks, lunches, and networking moments.
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Materials and documentation
Preparation of programs, teaching materials, badges, certificates, and documents necessary for the activity.
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Organization and management of collateral leisure activities
Planning of cultural activities, tailor-made itineraries, and social gathering moments to support the overall educational experience.
Continuity
Support and coordination
We are there when needed, ready to solve.
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Audio-video support
Management of AV equipment, presentations, connections, recordings, and technical needs in the classroom.
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Directing and multimedia support
Technical coordination for theoretical sessions, practical demonstrations, video shoots, and content.
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Operational base
Support during activities, schedule verification, request management, and coordination between rooms.
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Contingency management
Intervention on program changes, last-minute needs, and on-site operational requirements.
Trust those who know the trade
Direct management of activities allows ICLO to oversee every phase of the event, keeping scientific, logistical, technical, and organizational aspects aligned.